From Thursday I’m off to UK tour visiting friends around England’s, ending up far North, and after New years Eve returning back to pack for States. I won’t be checking my email regularly, but will be here and there online. My mobile will be on, I receive and send tweet DM’s regularly, and wherever wifi allows me to be present – I’ll be networked. You can check my schedule on Dopplr (if you’re a friend and using it, let me know), and of course – my Twitter stream updates. I’ll bring with me lot of eBooks and literature to read, some of those are good old paper books that I’m looking forward to hold and read.

Also, I’m ready for Science Online conference on the east coast, USA this/next January, to meet again wonderful folks from all over the globe, interact and collaborate. I miss my friends and colleagues, so I’m looking forward to see you all very soon. If you didn’t signed up for the Friday morning workshop I’m giving on social media tools and services, please do register. The only requirement is to bring yourself and laptop.

Next year will be super-excited and challenging for me in every field, as the 2009. was absolutely wonderful bringing lot of great events, people, awards, places I’ve been living/working, and the great adventures. I’m looking forward to 2010, hoping to be even better, as the same I wish to all of you who are reading these words. In the next year, I’ll be writing for different media too, so you’ll read me on other places on Web. It will be challenging both for work and PhD research, dissertation and other activities, I don’t know where I’ll be next. All I know that I’d need to get disciplined and make some time during the year for myself and my personal life as 2009. was insanely working fun mixture of random nature escapades.

I may post in the mid-0f-travel adventure more of my thoughts or announcements, so stay tuned.

Those who’ve been lucky to attend and participate  [moi!] in this years conference SciOnline09, traditionally held in January every year at Research Triangle Park, Sigma Xi, NC/ US, could learn a lot, meet great interesting people from different fields of activity and brainstorm, create new ideas, projects. Even more, all good things after the conference at the beginning this year happened to me on and afterwards, so it’s time to get enough supplies of positive creative energy for the next year and meet, hear, talk with fantastic folks coming from all over the world.

ScienceOnline 2010, the fourth annual conference on science and the Web, will be held on January 14-17th, 2010 at Sigma Xi in the Research Triangle Park. Take a look at the program and keep informed about news and updates.

I’m coming to give a session on Social Media for beginners, how to use Twitter, FriendFeed, Facebook, Flickr, YouTube etc. the smart way, find other scientists, journalists, IT folks there and collaborate. Then use these tools over the next two days to connect with others at the conference, to report from the conference and expand your circle of online scientific friends.

There’s little place left so register here for the ScienceOnline2010, see who’s coming, and join me.

First to let you know I am in Oxford, UK, at Oxford Internet Institute, having great time on my quest. This is info for all people, colleagues and friends who’ve been asking me in the last few weeks: In which part of the world are you know? I’m trying to get into academic mode and research, but I’ll write about this in my next post.

Few days ago I got email notice [as being lucky and talented blogger] for attending LeWeb’09 conference with the official blogger accreditation. I guess years and years of writing and blogging both here and on cooperative and science blogs mean something to organisers as I’m the chosen one to have accreditation and spend time this year on Real-Time Web. I hope intensive and demanding PhD programme and research won’t make me get into hermitting mode, but for your information this December in Paris these people will be talking and I have a chance to go and talk, network with them. Again, as being academic at this present moment – I hope I’ll find interesting content in the program.

Let me know if someone is also going to LeWeb’09 and this is discount code for those who want to attend, and I’m sharing with you: BLOG09, which is 10% off the ticket price to the conference.

Before I go for so long needed vacation [still have no clue where exactly yet, send suggestions, so far got invitation for Corfu and other places around Serbia], I have tons of things to finish.

Some of then include ICSD2009 and reviewing process, finalizing AP using foaf that implied people and networking, following up with EU/UN project, fare-welling with Rome, moving (again), and then coping with administration due to my future travels and government [I may hire an assistant in Belgrade],  writing chapters for a book in co-authorship (more about it here) ideally at some beach, and then heading to UK.  My contact email will be active as I’ll have the Interwebs here and there, but don”t expect prompt reply (especially if I’m on the beach).

For Serbian readers, I have blog in Serbian and feed to subscription. Yes – expect more updates on social media focused on Serbia, follow me on Twitter for daily updates, and here’s the latest interview with me on Scienceblogs.com – enjoy and happy summer!

Sometimes 140 characters are not enough to express myself,  so I decided to write a reflection on motivation, organization, tasks, projects, and how I keep up with everything as reply to your questions, rants on Twitter.  It’s summer time and most of you are on vacation, but some of us still work.

Many of you asked, complained on Twitter how one keep up with parallel projects, tasks, many of you fell overwhelmed, stressed out, etc.  Some of you asked how do I attack tasks, and what does it mean. Just to let you know you are not the only one in the multitasking/parallel projects/tasks executing. But somehow I found my way to keep up with many projects that I face every day (no rocket science). Here are simple things I practice in order to attack my tasks and not vice versa, and they work for me so far.

Emails.
What I’m practicing lately is to see just few relevant emails per day, not zillions as it was in the past.
I managed to teach my inbox to behave. How? I’ve filtered emails within topics or subjects and labeled them. So only important emails I receive on daily basis from the people I expect emails, others skip the inbox and end in labeled folders, I check them once or twice per week. This way I put off less pressure on checking incoming emails or seeing emails I don’t want to see. It’s such relief. My inbox at this point is two unread emails, in the past was over 1900 emails [Flickered that]. This also refers to social network sites messages or notifications: if you send me e.g. Facebook message, I am ignoring that. It’s true I have several hundred unread FB messages, but please use email to contact me.

Smart Phone.
I’ve set up my smart phone to remind me on tasks, meetings when I’m not working on computer and when I’m on the run. Those are usually tasks, and meeting memo’s related to my work. Off work,  I use to-do notes that remind me on what I have to do or buy. I am not yet on Alzheimer’s, but when I go shopping I like to see the list. There are too much things in my life that at least I can have PDA on my phone. Also, I like analogue post-it task notes. All my 2009 I’ve planned in 2008 post-it wall with different colors schema [seen on Flicker].

Meetings.
Regarding the scheduling the meetings I usually set up 50% of the schedules and other 50% I am scheduled. For the second I prefer to have heavy mental work in the morning hours after 10 am (not a fan of early morning meetings) and they should be brief, right to the point (if they are not presentations that require an hour or so). I respect other people’s time and I want mine to be respected. My meetings attention span is short and I am advocating that in 10-20 minutes you can have perfect meeting if you get straight to the point(s).

Deadlines.
I’m not perfect in this department. I go to the extremes: I’m either before deadline or after (few days), but what I do is always let people know in advance that I will be late, and ask for some extension. It’s simple as that.

Parallel projects.
Many of you complained “oh how am I going to do several things at the same time, I am overloaded”, etc. The thing is you cannot (read: can not) do several things at the *same* time, it is physically impossible and can be very stressful. What I do is I set up the priorities through the day of those projects I’m currently doing. For those at my job,  I am lucky because I usually work with a person on consultations and this helps me alot. I always want to hear second opinion and to see if I’m going in the right direction. I handle things much faster and better if I am communicating with someone on certain issue and then I withdraw and do the rest on my own.
If some of the data or outcome depends on the others (group of people or institution(s) ) – you have to learn how to make people to do things you want them to do. I make them do things by saying what I expect from them or saying directly what they should do, usually I suggest social media tools to facilitate their work that reflects my projects. I cannot tell you how I do this – I guess it goes with practice and time, being tactful with people, but for those who don’t meet my professional needs or not being prompt, I am ruthless here and use TCP/IP slapping device ::smile::
If some things become critical and are not done because of the non promptness of the others, in that case I don’t have time to loose or wait for them. I either ask someone else or simply take things into my hands and got my task/project done. I am happy, others are happy.
Great deal of tricks I’ve learnt and have to thank to my supervisor who taught me how to enjoy my work, deal with different kind of people [story on crocodile and the chick] and if needed to torture them ::giggle::
I wouldn’t accomplish all alone for some grande projects, esp. those that requires consultations if i didn’t cooperate with my lovely colleagues (call me lucky and blessed to work with fantastic people), and people from my area of work from world wide institutions.

Communication.
When dealing with lot of projects, it is important to communicate and what is the most important to be honest and state what you can or cannot do or accomplish at certain time. I always analyse situation before I accept something. I talk to people. Face to face. Emails. I tell them what I think, show them my concerns, ask for their opinion.

One more thing to finish with: I am not perfect. I have six grande “projects” to accomplish before fall (October 2009), one book included – the one I didn’t start to write yet and I have due soon. How I am going to handle all that? I don’t know, I just follow my schedule and do one thing at a time at that certain moment. It is true I don’t party every night,  yes- my personal time management is pretty messy, yes – I don’t have time for workout, yes- I have to improve my nutrition system, yes- I need to start to do yoga again, yes -many times no free weekends, but what really keeps me going on here is the awareness that I’m doing/creating good things that have great future on the longer run plus I’m interacting with interesting people, and I’m getting more and more experienced in life (not only work) – which is the greatest asset. Above all – I am trying to enjoy myself.

I would like to read the feedback from you: what works for you and what not? How do you keep up with all the tasks you have? What part of your life suffers? What would you like to change?

Yesterday I was updating my Dopplr profile and also being determined to buy some cheap air tickets for the summer and upcoming trips via JAT airways web site. This is not the first time of my epic fail, attempt to buy ticket online (last time was during Easter holidays but then I was thinking their server/site might be overloaded or something). So this time I wanted to buy a ticket Rome-Belgrade and as usual actions I was proceeding to a payment section, and after that I was waiting to proceed and get my code and e-ticket.

Alas, I got information from the screen that there is an issue in the processing of my reservation aka system error. Please try again and if the problem persists (which does), to contact them (JAT airways) for further information. So I went back to the front page of JAT airways site and dialed number of call center {+38111311 2123}  for reservations via my mobile phone. I emphasized I am calling from Rome, that I failed to buy ticket via their web site, also stressing out that their reservation system is not working and I showed my concern that the system (they call it Amadeus) has been eaten my monies from credit card. Then after 10 minutes of checking out the status – they confirmed that Miss Radovanovic tried to buy ticket (they even saw my seat number), but then they weren’t sure so they redirected me to new number {+381112010117} to colleagues in Internet payment section of JAT. Did I mention that the girl who was on the other side of the line asked me three times if I’m calling from Belgrade or Rome?
Anyways, a woman at Internet payment section told me with humble voice that she cannot give me the reason why their web site is not working as I was pissed by then and wanted explanation. She only guaranteed me that my monies from credit card are not withdrawn so I am safe, and if I want to pay my e-ticket reservation I need to call a call center  (again +38111311 2123), this time a guy named Aleksandar told me that this procedure will last a bit longer after I said I’m calling from abroad and from mobile. I thought what the heck, I just want my ticket and to finish with it. Then the procedure of everything I went through the web site started but via phone (name, address, time, date, passport no., etc), and when I was about to make a phone payment, this man asked me with suspicious tone in his voice if I have credit card (such nonsense question, I wouldn’t buy e-ticket if I don’t own it, right?), and after saying “yes” to all those hideous questions (If I am the owner of the card, where I am right now, what’s my mobile number, am I calling from where, etc.), I finally made it to get my confirmation of e-ticket to my inbox. My bank also confirmed the transaction via text message notification, but what really made me angry was the time and money (hey – all in all I’ve spent 20minutes calling JAT airways, Belgrade from my mobile in Rome) I’ve spent in action via phone instead on their malfunctioning web site. What’s behind – only people in JAT management know.

The worst thing is that this problem exists for years and they are not fixing it!!! Every time I go to their web site hoping that things have changed – I get confirmation on the spot that they didn’t change. And I am not the only one who did notice and protest about this issue. So today I was reading  BBC news that Serbia is set for visa-free  EU travel from 2010, which means that Serbian citizens want to travel without nuisance of waiting for visa’s which is good on one side and on the other- Serbian JAT airways web site is not working!  This is so hypocritical and paradoxical at the same time: giving them hope whilst many emerging and basic things in the country are not functioning regarding e-everything: e-banking, e-payments, e-government, e-administration, e- whatnot.
This is the notice and caution to ALL of you who are planning to visit JAT airways web site or in worst case to try to make reservation.

Disclaimer: I wrote this text as revolted and dissatisfied citizen of Republic of Serbia, who lives world wide and who is not being able to use the web services that are presented on JAT web site. I respect the efforts and the work of aviation crew of this company who is so far doing their work fairly good. This negative critique is addressed to JAT management and their customer service, the way of communication with customers, web site malfunctioning, false representing their services on web, and disrespect to their customers.  If you don’t change your policy and be brave and make a statement on the web site that your e-system for reservations, booking, contact is NOT working – you are misleading the people.